Position Title:Secretary II – Theatre
Job Group:Merit
Required Minimum Qualifications:- Any combination of related clerical office experience, related undergraduate education and/or post high school clerical training that is the equivalent to two years of full-time employment and includes the use of word processing.
Preferred Qualifications:Experience in the Theatre or related field
Demonstrated experience providing administrative support to multiple stakeholders
Demonstrated experience in customer service with a variety of constituents
Experience with Microsoft Office Suite, calendar management, and Canva or Adobe
Experience assisting with marketing and publicity of programs
Job Description:
The Iowa State Theatre program’s Secretary II collaborates with faculty, staff, and students as a frontline role in the department’s dynamic office environment. You’ll coordinate the main office, create theatre programs, assist with publicity and marketing, supervise student office staff, update the department website and social media, serve as job support and time keeping manager for the department, process book orders, manage course and curriculum listings, and communicate with prospective students and their families about exciting opportunities at ISU.
If you enjoy variety and thrive in a creative, fast-paced environment, this role offers the chance to be part of a vibrant theatre community. You’ll work with passionate students and faculty, tackle different tasks each day, and find energy and inspiration in the dynamic world of live theatre.
This is an 10-month appointment, with the months of June and July off. The ideal start date is August 1st, 2025.
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.
About Us: The Department of Music and Theatre prepares music and theatre students for professional life, creates high impact learning experiences for students across the university, serves as the cultural life force for the university, Iowa, and beyond, and provides a welcoming community for all. The Theatre program produces 5-7 productions per year.
Characteristic Duties and Responsibilities
– Reviews inquiries, provides information, and otherwise represents assigned and related work areas referring inquiries to appropriate persons as required.
– Initiates and processes standard forms and documents such as personnel action forms, purchase orders, vouchers, and invoices.
– Maintains and updates records on personnel, budgetary and purchasing transactions, and verifies and reconciles departmental statements.
– Tracks and monitors expenditures, notifying management of status and/or concerns.
– Composes correspondence in response to routine inquiries within established guidelines.
– Assigns, coordinates, and reviews the work of other secretarial/clerical personnel for conformance to established guidelines.
– Integrates information and may run routine queries to generate or produce reports.
– Organizes activities and/or events for department such as scheduling room, ordering food, sending invitations, preparing agenda, etc. according to predetermined guidelines or standards.
Knowledge, Skills, and Abilities
– Knowledge of office routines and functions sufficient to refer visitors and telephone calls and to route correspondence by name and functional area.
– Knowledge of institutional and unit policies, processes and forms.
– Knowledge of proper format, grammar, spelling, punctuation, and capitalization.
– Skill in utilizing computer software and online systems.
– Skill in operating office equipment.
– Ability to communicate effectively with staff, students, and the public.
– Ability to follow oral and written instructions and apply institutional and policies accurately.
– Ability to collect data, keep records, and prepare reports.
– Ability to exercise functional supervision over employees.
– Ability to organize and prioritize multiple tasks.
Appointment Type:Regular
Number of Months Employed Per Year:10 Month Work Period
Time Type:Full time
Pay Grade:08
Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: – Retirement benefits including defined benefit and defined contribution plans – Generous vacation, holiday and sick time and leave plans – Onsite childcare (Ames, Iowa) – Life insurance and long-term disability – Flexible Spending Accounts – Various voluntary benefits and discounts – Employee Assistance Program – Wellbeing program – Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date: June 2, 2025
Posting Close Date:June 12, 2025
Job Requisition Number:R17030
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive?land-grant?mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university’s Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.
